Bookkeeper

The Brownsville Historical Association seeks a full-time professional for bookkeeping services. The position requires 20 hours per week, focusing on maintaining accurate financial records, managing invoices, and reconciling accounts. Familiarity with QuickBooks is essential. Ideal candidates should have relevant non-profit accounting experience and strong attention to detail.

JOB QUALIFICATIONS:

· Bachelor’s degree desired; associate's degree in accounting required.

· Minimum of 3 years of recent experience providing level administrative support and accounting work.

· Excellent written and oral communication skills.

· Excellent skills in Microsoft Office Suite – including Word, Excel, and QuickBooks.

· Ability to prioritize workflow and manage a fluctuating workload.

· Strong organizational, problem-solving, record management, filing, and planning skills.

· Ability to assess/reassess priorities effectively and efficiently to meet deadlines.

· Prior experience in professionally handling confidential information.

· Ability to work a flexible schedule determined by the needs of the BHA.

· Spanish language knowledge desirable.

ESSENTIAL JOB FUNCTIONS/EXPECTATIONS:

· Record day-to-day financial transactions and complete the posting process.

· Write checks, make deposits, pay bills, and handle communications with the Executive Director.

· Enter data, maintain records, reports, and financial statements. File all necessary documents in an organized manner.

· Handle payroll in a timely manner.

· Purchase supplies and equipment as authorized by the Executive Director; monitor office supply levels and re-order as necessary.

· Issue invoices to customers.

· Ensure that receivables are collected promptly.

· Record cash receipts and make bank deposits.

· Provide all accounting information to the external accountant who files the BHA’s tax return.

· Provide clerical and administrative support to the Executive Director as requested and perform other duties as assigned. Reports directly to the Executive Director.

· Provide financial reports to the Executive Director monthly for board meetings.

EXPECTED KNOWLEDGE, SKILLS AND ABILITIES:

· Excellent communication, interpersonal, and management skills.

· Proven ability to work on various financial matters.

· Good organizational and time management skills.

Facilities Maintenance Coordinator

The Facilities Maintenance Coordinator is responsible for janitorial service, maintenance and repair of all BHA museums and facilities. The Facilities Maintenance Coordinator will have overall responsibility for groundskeeping, landscaping, general repairs, and overall upkeep to ensure all properties are properly maintained. The coordinator also shares responsibility for all setups and takedowns for museum events and programs.

Responsibilities:

•    Ensure facilities and operations support and coordination for all museum programs, events, and exhibitions to enable the museum to deliver an outstanding visitor experience.

•    Oversee preventative facilities maintenance in aging historic facilities. 

•    Oversee event operations functions, including set up and break down.

•    Oversee the upkeep of the site’s landscaping in compliance with established standards.

Job Qualifications: 

•    Some basic experience painting, carpentry, gardening and lawn maintenance. 

•    Knowledge of general maintenance and repairs.

•    Strong interpersonal skills.

•    Minimum five years’ experience working in building maintenance.

•    Bilingual -English/Spanish language knowledge required. 

Required:

•    Valid Driver’s License, clean driving record, and vehicle insurance. 

•    Must be 18 years or older.

•    High school diploma and completed trade/professional certification preferred.

•    Availability to work varied shifts, including evenings, weekends, and holidays.

•    Ability to operate powered equipment such as mowers, chainsaws, electric clippers, and pruning shears. 

•    Ability to lift items weighing up to 50 lbs.

•    Ability to stoop and bend.

•    Ability to work in extreme weather conditions for extended periods of time.

•    Ability to stand and walk for long periods of time including maneuvering up and down ladders and stairs.

•    Excellent communication, time management and organization skills.

•    Energy and enthusiasm.

This position requires strong interpersonal skills, initiative, and a general knowledge of repair and maintenance practices. The Maintenance Coordinator is primarily responsible for addressing daily work orders and must be a self-starter, able to collaborate with the staff and contractors to maintain the buildings and facilitate events. 

Pay Rate: $10.00 - $15.00 per hour