Employment and Internships
Job Title: Manager of Event Rentals
Summary of Responsibilities:
The Manager of Event Rentals plays an integral role in the Event Rentals team and is responsible for the day to day operations of the Event Rentals department. The Manager of Event Rentals will take a proactive role in promoting, coordinating, and implementing venue rentals at the Brownsville Historical Association, including working with the Executive Director to market the BHA facilities as special event venues. The Manager ensures the best customer service for potential and future clients.
Aggressively solicits and promotes the BHA facilities as event venues through advertising, cold calling, contacting past customers, building relationships with local businesses, and other creative and cost effective sales activities. Reviews and approves customer contracts, monitors event deposit payments, and corresponding final invoices. Monitors, manages and works with the Executive Director to adjust sales activities as required to meet monthly budget expectations. Ensures client satisfaction and seamless collaboration with all department teams working events by confirming all Event Rental department policies and procedures are followed. Maintains calendars, events, staffing, and booking policies and procedures. Develops marketing strategies and supervises the Event Rentals.
EDUCATION: • Bachelor’s Degree or equivalent years of experience
EXPERIENCE AND SKILLS: • 3-5 years of venue rentals and sales experience • Excellent marketing, customer service and verbal communication skills • Experience in Microsoft Office • Preferred customer service and cash handling experience • Ability to complete job responsibilities with minimal supervision • Must be detail oriented, customer service driven, and possess excellent people skills.
Job Title: Collections Manager
• Minimum of a B.A. in History, Public Administration, Museum Studies or related humanities field (Post-graduate degree in Museum Studies strongly preferred);
• Minimum of 2 years of collections and records management related museum experience;
• Required knowledge of current museum practices and techniques of collections management, including registration, exhibition, and preservation; object care and handling; industry standard research and cataloguing methods; computer literacy and records management;
• Required experience with current versions of Microsoft Office Suite and PastPerfect Museum Software;
• Must be detail-oriented with excellent organizational and research skills;
• Must be a self-starter with the ability to work on multiple projects with little or no supervision;
• Must have good work ethic, strong interpersonal skills, and the ability to work both independently and collaboratively to achieve departmental and institutional goals.
ESSENTIAL JOB FUNCTIONS:
The Collections Manager is responsible for the day-to-day management of the Museum’s collection. This includes the development and maintenance of the record systems (physical and digital) and is responsible for the storage systems of the collection. Responsibilities cover logistics and paperwork of all accessions, de-accessions, and incoming and outgoing loans.
Working closely with the Executive Director, the Collections Manager will work to coordinate all activities related to material culture research, collections development, interpretation, documentation, and preventative conservation.
Duties include, but are not limited to:
• Creates and maintains legal documents, histories of use, and physical histories of permanent collections objects and/or specimens; keeps legal forms and acknowledgment; keeps permanent collections catalog and files (acquisition, accession, provenance); keeps loan agreements, conservation, condition, publication records; organizes and implements inventory projects; coordinates/assists with computer projects; inputs and updates collection data into museum’s PastPerfect database as needed; disseminates information as needed to other departments and researchers.
Facilitates care and control of collections on site
• Designs and controls storage areas
• Determines storage methods
• Oversees integrated pest management programs
• Oversees temperature and humidity levels in building
• Assists in development and implementation of disaster plan
• Initiates, drafts, and, upon adoption, implements collections policies
• Maintains archives, Manages photographic services, Plans and organizes the selection, acquisition, research, interpretation, and exhibition of collections and related materials.
• Researches the history, authenticity, and provenance of objects in the collections.
• Along with the Executive Director, conducts the search for new acquisitions for the Museum's collections.
• Seeks objects for loan from other institutions where needed for exhibitions.
• Oversees the long term care of the collection.
• Handles directly, or sets up system for responding to, specific technical inquiries regarding the collection or general inquiries from the public.
• Manages and assists in selected special projects and performs other related duties, as assigned.
• Directs and mentors interns on research projects.
EXPECTED KNOWLEDGE, SKILLS AND ABILITIES:
• Demonstrates a professional demeanor, initiative, confidence, creativity, the ability to set priorities in a dynamic environment, and commitment to continuous improvement.
• Possesses excellent written and oral communication skills, with strong interpersonal skills.
• Able to work independently and complete tasks and projects.
• Demonstrates good judgment, analytical, decision-making and problem-solving abilities.
• Accepts accountability for timely results and attention to detail.
• Work Environment: Work will be performed in an office environment, and in museum spaces. Occasional evening and weekend work is required. Must have flexible work schedule.
Fellowships and Internships
There are no fellowship or paid internship opportunties at this time. Please check back periodically for future announcements!
Unpaid internships are available in the following areas: collections management, education and programming, special event planning, and gift shop and membership. If you are interested in interning with the Brownsville Historical Association, please
contact 956-541-5560 for more information.
The Brownsville Historical Association accepts volunteers on a rolling basis and for a variety of needs. Volunteer areas include caretaking and restoration, programming and education, school tours, exhibit docents, and gift shop assistance.
For more information about current volunteer opportunities, please contact the BHA.
Interesed in Internship or becoming BHA Volunteer, download form below:
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The Brownsville Heritage Complex | 1325 E. Washington Street | Brownsville, Texas 78520 | P: 956.541.5560 | F: 956.435.0020